"I can tell you personally that in all my experience, JAT as an implementer along with the Lawson Team, are by far the best I have seen in my 25 years of public service."

Robert Hammond
Boulder Valley School District


Lawson Software - Solutions for K-12

JAT Payroll Encumbrance
Enhancement to Lawson HR

JAT Payroll Encumbrance, developed to meet K-12 Payroll requirements, uses existing Lawson Human Resource and Payroll data, as well as additional information, to track school district employee contract and non-contract hours, dollars and benefits through the life of the contract. This information is available to the General Ledger and for management planning and reporting.

This system enhancement encumbers payroll wage expenses, stipend and addenda payments and any other wages the user specifies. The system also allows for the encumbrance of user-selected, district-paid benefit and tax expenses. It uses standard Lawson pay classes and deduction cycles to specify wages and deductions to be encumbered.

The full flexibility of Lawson's employee, payroll and accounting features are available in JAT Payroll Encumbrance without restriction. Users have the ability to use employee data, job codes, position codes, deduction codes and payroll distribution records as a basis for calculating wage and deduction expense encumbrance amounts and determining GL accounts. Recognizing a need to encumber a single individual with multiple positions as well as multiple GL accounts, encumbrances are stored by employee and position code, with multiple positions and expense accounts fully supported.

Key Features:

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 Calendar codes per fiscal year for types of pay and benefits to be encumbered
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 Contracted employees can be attached to a Calendar Code
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 Encumbrance of contract wages, benefits and company paid deductions
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 Integrated update of General Ledger commitments at the conclusion of every Payroll
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 Audit trail of changes in commitments due to changes in employee data
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 Drill-around from Payroll Encumbrance data to other Lawson data
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 Maintenance of historical Commitment detail for previous periods
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 Extensive Reporting

The JAT Payroll Encumbrance design includes a separate set of system codes and menus, thus making delivery of this feature easier and less intrusive to the packaged software. It also makes upgrade considerations less of a concern.

Since JAT Payroll Encumbrance is integrated with Lawson, it uses existing employee database records within Lawson during processing.

Users access all system functionality through a standard menu system including Encumbrance System Set-up, Payroll Contract, Employee Contract Maintenance and Encumbrance Update Programs and Reports.

Wage Encumbrance Calculation
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 Non-contract salaried employees
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 Contract salaried employees
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 Daily employees
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 Hourly employees

Benefits Encumbrance Calculation
The system creates encumbrance records for each Deduction Expense Account where that deduction is used for tracking benefits per employee. Additionally, some deductions have a calendar year maximum (for example, FICA), which must be included in processing, and reset at the change of the calendar year.

Reports
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 Payroll Encumbrance Update
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 Encumbrance Changes and Encumbrance Variances
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 Encumbrance Balance Listing
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 Encumbrance Summary Listing
•
 Encumbrances by Period

For more information, click here.