e-PRINTVIEW is an Employee and Management Self Service, Internet application for online W-2, W-2c and Pay Stub processing.

With e-PRINTVIEW, your employees can now print their original W-2 tax forms and Pay Stubs online, replacing the previous labor intensive printing and mailing process. The IRS has approved this innovative distribution method allowing you to simply post W-2's and/or Pay Stubs on our secure Web site for immediate access by your employees. All you need is your employee's consent and e-PRINTVIEW can dramatically reduce the flow of paper in your Payroll department. The savings can be significant when distributing an employee W-2 or Pay Stub electronically as compared to the traditional expenses (i.e., paper/forms, envelopes, printer expenses, labor, stuffing, sealing and postage).

W-2 Reissues
e-PRINTVIEW can also be used for all your W-2 reissue processing. An employee can correct their address online and print their W-2 reissue copy or have it sent to their email address to print at their convenience. Administration areas allow for an authorized management user to print or email W-2 reissues for employees.

W-2c Creation
e-PRINTVIEW allows managers to process W-2c's online. A manager can display the existing W-2 data, edit it and generate the W-2c form. Once completed, the W-2c form can be emailed directly to the employee or printed online. All tax form email attachments are in PDF file format and can be encrypted using 128-bit standards.

Any employee can request a reissue or address correction through our secure Internet site by simply entering their user ID and password, as shown in the example below. All employee requests are recorded and tracked for your entire W-2 population. Click the image below for a larger view.

e-PRINTVIEW has dynamic management areas for verification reports and processing statistics, accessible only with a specified login and password. This enables management to access up-to-the-minute processing information whenever they need it. Click the image below for a larger view.

EMPLOYEE CONSENT PROCESS
In order for you to distribute original W-2's electronically for the January 31 deadline, the IRS has regulations requiring your employees to approve this distribution method. The approval process must be done in a manner reasonably demonstrating that the employee can access their W-2 online. e-PRINTVIEW complies with this regulation by allowing your employee to register their consent by following a few easy steps within our Employee Consent Web page. Once the consent process is completed, you are sent a text file listing all employees who approved this method. These employees will not require a mailed, hard copy W-2 form.

Online Form Processing Fees
A monthly $.40 usage fee will be charged per online transaction (i.e., W-2 original, W-2 reissue, W-2c and Employee Consent transactions processed monthly from e-PRINTVIEW for each tax year used). This enables your employees and managers to print or email W-2 originals, W-2 reissues and W-2c statements online in a PDF format.

Database Load Fees
Load fees are based on your W-2 and/or Pay Stub volume per upload (see database load pricing sheet).

Prior Year Database Archive & System Fees
e-PRINTVIEW will allow you to maintain prior W-2 or Pay Stub information for your employees in compliance with IRS W-2 retention requirements. A database storage fee is charged based on your form volume for each previous year saved (see maintenance pricing sheet). In addition, any prior year online form processing will be billed at the monthly usage fee rate.

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